Job Details

Administrative Assistant

  2018-11-09     First Presbyterian Church     21 E Constance Ave/Santa Barbara      hour  
Description:

Are you looking for a challenging position in a supportive Christian environment? Do you love to wear many hats? Do you enjoy working with both numbers and people?

First Presbyterian Church of Santa Barbara is currently seeking an Administrative Assistant. This person will be responsible for accounts payable and other accounting functions, coordinating use of the church facilities, maintaining the church’s membership data, and supporting church communications and administration. These tasks will all be performed while working in a collegial environment with other church staff, church members and volunteers.

The ideal candidate will be a proactive self-starter with excellent time management skills. You will have the ability to prioritize, be detail oriented, organized, dependable, and an energetic team player. Your ideal skill set would include an Associate’s degree or equivalent (2+ years) work experience and a minimum of one year office/administrative experience. Proficiency in use of MS Office (Word, Excel, and Outlook) and bookkeeping, Accounts Payable and/or Accounts Receivable experience are required, and knowledge of PowerPoint and Publisher is highly desired.

This is a 40-hour per week position. In addition to a competitive salary, First Pres offers fully-paid medical, dental, and life insurance, optional disability insurance, and a 403(b) plan. Best of all, you will work with a terrific group of people, both staff and volunteers, who are committed to furthering the kingdom of God. The congregation of First Pres is proud of our nearly 150 years serving the Santa Barbara community, sharing God’s love through service, outreach, fellowship, and music both locally and abroad. Please visit our website, www.fpcsb.org, for more information on our church.

If you believe you are First Pres’ new Administrative Assistant, please submit your resume with an original cover letter. Your cover letter should tell us a bit about yourself and why you are both interested in and qualified for the position. Additionally, it MUST include your salary expectations. Submissions without this information will not be considered. No phone calls please. First Presbyterian Church is an equal-opportunity employer. Employment subject to background credit check, pre-employment drug screen, and Live Scan background testing.

Purpose:

Provide accounting assistance

Coordinate Facilities use

Coordinate membership data and related processes

Support church communication efforts

Provide general administrative support

Responsibilities:

Accounting:

Assist with the weekly money count and prepare weekly bank deposits

Post contribution data, maintain individual contribution records, and mail quarterly and year-end contribution statements

Process accounts payable including drawing and mailing checks and filing back up documents

Input deposits into church accounting system

Process ACH payments

Perform other accounting-related duties as requested by Business Administrator

Facilities Use:

Maintain the church’s master calendar, ensuring that there are no event scheduling conflicts.

Obtain appropriate paperwork from requestors, secure staff approval of all events as appropriate, and create Facility Use Agreements.

Coordinate room setups, A/V support, etc., with Facilities Manager

Assist with coordination of church events as necessary, including coordination of services such as custodial setup, catering, A/V support, etc.

Membership:

Maintain the records and information in the membership database to include: recording attendance. inputting new members, making address and family life status changes, updating time and talent information, and other information as needed

Prepare letters and/or emails to church members, visitors, etc as requested

Prepare mailing lists and/or mailing labels as requested

Assist with Inquirer’s classes.

Communication:

Create, finalize, print and assemble the weekly Sunday Worship Folders, including any inserts

Create Power Point slides for 9:00 service

Prepare and print bulletins for memorial services, funerals, and other special services

Print newsletter; secure volunteers for folding and provide mailing labels

Coordinate distribution of mailers including preparing address labels, envelopes, etc., coordinating stuffing team, etc.

Assist Communications Coordinator as requested

General Administrative Duties:

Perform general office tasks such as greeting guests, answering phones, distributing mail, ordering supplies, processing congregational mailings etc.

Serve as back-up to Business Administrator for operational functions

Qualifications:

Proactive self-starter with a sense of urgency

Excellent time management skills and ability to prioritize

Detail oriented, organized and dependable

Pleasant demeanor and phone presence

Energetic team player

Ability to maintain confidentiality of sensitive information

Excellent verbal and written English skills, including editing skills

Skills and Experience:

Associate degree in Business or related field or 2+ years’ Office/administrative experience

Bookkeeping, Accounts Payable and/or Accounts Receivable experience 

Proficient in MS Office including Word, Excel, and Outlook

Knowledge of Power Point and Publisher prefered


Do not contact this company in solicitation of any product or service.

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