Job Details

Job Description

Manufacturing Administrative Assistant

Job Summary

Provides administrative and operational support for manufacturing activities, including production, receiving, shipping, inventory, documentation, reporting, and information requests. Works with limited supervision to help ensure accuracy, timeliness, quality, and coordination across departments.

Responsibilities

• Create and maintain employee records, filing systems, inventory records, and production schedules.
• Support materials labeling, inventory management, cycle counting, and inventory accuracy corrections.
• Coordinate with production, quality assurance, materials planning, and other departments to meet production and shipment requirements.
• Complete data entry and ensure manufacturing and packaging documentation is accurate and current.
• Research records within quality management systems and review process reproducibility trends.
• Assist with technical writing, document control requests, spreadsheets, reports, and special projects.
• Make well-grounded decisions and assessments while managing multiple priorities.
• Maintain quality standards and support additional departments as needed.

Requirements

• One-year college or technical school certificate, one to two years of related experience or training, or an equivalent combination of education and experience.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to read and interpret safety rules, operating instructions, maintenance instructions, and procedure manuals in English.
• Ability to create spreadsheets and write routine reports and correspondence.
• Ability to perform calculations involving basic arithmetic, fractions, percentages, metrics, probability, and statistical concepts.
• Basic understanding of statistical process control and performance metrics.
• Ability to follow written, oral, and diagram-based instructions and solve problems in standardized situations.
• Typing speed of at least 45 words per minute and proficiency with keyboards, 10-key devices, or calculators.
• Ability to sit for extended periods and occasionally stand, walk, reach, and lift or move up to 25 pounds.
• Ability to maintain a professional manner, manage confidential information, meet deadlines, and work effectively with others.
• Ability to maintain accuracy and concentration in a busy work environment while handling multiple tasks.
• Ability to follow workplace safety procedures and complete required safety training.

Skill

• Administrative coordination and record management
• Data entry, reporting, and document control
• Inventory tracking and production scheduling
• Microsoft Office proficiency
• Written and verbal communication
• Mathematical reasoning and data accuracy
• Organization, prioritization, and attention to detail
• Problem-solving and sound judgment
• Teamwork and interpersonal skills

Summary Qualification

• Administrative experience in a manufacturing, chemical, mechanical, or similar production environment is preferred.
• Strong organizational skills and a high degree of accuracy.
• Ability to manage sensitive information and competing priorities.
• Professional, dependable, detail-oriented, and self-motivated.
• Ability to work effectively with production, quality, inventory, and administrative teams.

Wollborg Michelson Recruiting is an Equal Opportunity Employer and prohibits discrimination of any kind. We ensure job offers are made based of one s employment experience, skills, and qualifications, regardless of race, gender, ethnic origin, or any other classification protected by law. All applicants must furnish proper identification to prove their legal right to work in the US upon a job offer. We participate in E-Verify to confirm one s right to work in the US. Wollborg Michelson Recruiting does not provide sponsorship for an employment-based visa status.