Job Details

Remote Administrative Assistant - Central Plaza Residential Care - New York

The Remote Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the residential treatment home's daily activities. This role supports management and clinical staff by coordinating schedules, maintaining confidential records, handling communications, and assisting with general office operations while working remotely.

Key Responsibilities

• Manage incoming emails, phone calls, and correspondence professionally.
• Schedule meetings, appointments, and staff calendars.
• Maintain accurate electronic client and administrative records while ensuring confidentiality.
• Prepare reports, letters, spreadsheets, and other documents.
• Assist with data entry, document filing, and record management.
• Coordinate virtual meetings and take meeting minutes when required.
• Monitor office supplies and assist with purchasing requests.
• Support onboarding and administrative tasks for new employees.
• Communicate with staff, vendors, and external partners in a professional manner.
• Perform other administrative duties assigned by management.

Qualifications

• High school diploma or equivalent; associate's degree preferred.
• Previous administrative or office support experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and maintain confidentiality.
• Experience in healthcare, behavioral health, or residential treatment settings is an asset.

Skills

• Administrative support
• Calendar management
• Data entry
• Document preparation
• Customer service
• Time management
• Attention to detail
• Confidential records management
• Team collaboration
• Problem-solving

Work Environment

• Fully remote with reliable high-speed internet.
• May require occasional virtual meetings during standard business hours.
• Must maintain confidentiality and comply with organizational policies regarding client information.