Job Details

Office Coordinator - Entry Level

Are you a passionate and detail-oriented professional with an interest in media relations? We have an exciting opportunity for a dynamic Office Coordinator to join our team! As an Office Coordinator, you'll be an integral part of our organization, providing crucial administrative and database support to our Public Relations Department. If you're ready to make an impact, amplify your career, and contribute to our mission of promoting our brand and driving tourism, we want you on board.

What You'll Do:

• Monitor and track stories using Cision databases.
• Maintain record keeping
• Update contacts and activity records
• Assist with tracking and reporting PR activities and results in databases and spreadsheets.
• Support expense tracking and reporting in spreadsheets.
• Maintain the PR magazine library.
• Support press trips by assembling and delivering amenities, media passes, and welcome kits.
• Monitor and replenish inventory for media passes and amenities.
• Assist with planning itineraries, reservations, and recordkeeping for visiting media.
• Review media visit requests and ensure timely responses.
• Respond to media requests for visual assets and track them in the CRM database.
• Obtain visual assets from industry partners and create them when necessary.
• Update and maintain the visual assets library in Barberstock.
• Assist with researching, updating, and submitting press materials and pitches.
• Provide administrative support as needed.

What You'll Bring:

• A minimum of 1-2 years of office experience, preferably in a PR or marketing setting.
• Proficiency in Microsoft Office programs and a knack for navigating PC computers.
• Strong organizational skills, with an impeccable attention to detail and the ability to manage multiple tasks effectively.
• Excellent time management skills, allowing you to thrive in a fast-paced environment and meet deadlines with ease.
• Stellar written and verbal communication skills, enabling you to handle a high volume of incoming emails and collaborate with various stakeholders.
• A self-starter mentality, taking initiative and driving tasks to completion while proactively supporting the needs of the PR Department.
• A positive team player attitude, demonstrating consideration, discretion, and professionalism in all interactions.
• Availability to work on-site at least three days per week and a willingness to work occasional evenings and weekends as needed.
• A valid California driver's license, auto insurance, and access to a vehicle for Visit Santa Barbara business.
• Physical ability to lift up to 40 lbs. and transport equipment and materials for our programs.
• The ability to think on your feet, adjust strategies based on changing circumstances, and find creative solutions to challenges that may arise.
• Flexibility and the ability to thrive in a fast-paced environment

Location Preference:

This role requires regular in-person attendance in Santa Barbara, CA. We strongly encourage

applications from candidates who currently reside locally or within a reasonable commuting

distance.

What We Offer:

• A competitive hourly wage of $25-$28, commensurate with your qualifications and experience.
• Flexible work options, including the opportunity to work remotely for up to two days per week.
• Comprehensive benefits package, including fully paid medical insurance.
• Generous paid sick and vacation leave, supporting your work-life balance.
• 401(k) retirement plan with company contributions, helping you plan for the future.
• Monthly cell phone reimbursement up to $70, ensuring you stay connected.
• Opportunities to visit and experience our region's hospitality businesses, deepening your understanding of our destination

About Us:

We are a leading destination marketing organization, dedicated to showcasing the best of our region. Through strategic marketing, PR initiatives, and community partnerships, we aim to position our destination as a premier choice for travelers.

Equal Employment Opportunity Policy:

Visit Santa Barbara ensures equal employment opportunity without discrimination or harassment on the basis of pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, gender, physical or mental disability, medical condition, marital status, age, sexual orientation, or any other basis protected by federal, state, or local law, ordinance, or regulation.