Job Details

Our client is looking for an Office Coordinator to support financial leadership.

• Seeking local candidates in the Santa Barbara/Goleta Area
• Stable Work History
• Excellent Communication Skills
• Ability to work in a professional Corporate environment.

QUALIFICATIONS

Experience

• 3–5 years of administrative, office coordination, or similar experience

• Experience supporting senior staff or executives preferred

• Experience supporting finance or accounting processes is a plus

The Office Coordinator provides high-quality administrative and operational support to senior financial leadership and the corporate team, helps ensure the day-to-day effectiveness of the corporate office, and collaborates effectively with teams across the organization.

This role is responsible for maintaining organization, supporting workflow execution, and ensuring that tasks, including a variety of administrative functions ranging from executive scheduling to general office coordination, are completed accurately and on time.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Executive Administrative Support

• Support calendar, scheduling, and meeting coordination. Prepare meeting agendas and assist with follow-up on action items

• Draft correspondence, emails, and basic reports

• Maintain organized digital and physical files

• Handle confidential information with discretion

Communication & Coordination

• Coordinate internal and external communications on behalf of senior financial leadership

• Assist with preparing materials for meetings, presentations, and general updates

• Support basic document preparation and formatting

Office Coordination

• Order and maintain office supplies and materials

• Coordinate office activities, events, and meetings (including team events and office gatherings)

• Handle incoming and outgoing mail and deliveries

Administrative & Operational Support

• Prepare various vendor payment approvals as assigned

• Assist with document distribution, mailings, and general administrative tasks

• Run occasional errands as needed for the corporate office

• Support various administrative needs across departments when required

• Maintain task lists and ensure timely completion of assignments

General Support

• Assist with special projects and assignments as requested

• Provide flexible support based on business needs

• Help ensure the corporate office operates efficiently and professionally

Education

• College degree preferred but not required

• Equivalent experience will be considered