Job Details

We are seeking a seasoned Executive Legal Assistant to provide high-level support to senior partners in a busy and sophisticated litigation practice. The ideal candidate will bring a minimum of 4 years of experience supporting trial attorneys or firm leadership, along with a proactive mindset, sharp organizational skills, and a commitment to excellence.

This role blends executive-level administrative support with hands-on litigation coordination, requiring someone who can manage complex schedules, anticipate needs, and confidently handle confidential information with discretion. You'll be a key partner in keeping attorneys organized, cases moving efficiently, and clients informed.

What You'll Do

• Manage and prioritize complex attorney calendars, including litigation deadlines, hearings, depositions, and client meetings.
• Coordinate trial preparation—assemble exhibits, witness lists, and materials for court.
• Draft, edit, and proof correspondence, pleadings, and discovery documents with accuracy and attention to detail.
• Track billable time and assist with client billing and expense reporting.
• Serve as a liaison among attorneys, clients, courts, and outside counsel, ensuring timely communication and professionalism.
• Maintain organized case files and manage document workflows in the firm's case management system.
• Provide general administrative, operational, and client support to ensure smooth daily practice management.

What We're Looking For

• 4+ years of experience as a Legal Assistant, Paralegal, or Executive Legal Assistant supporting senior partners in litigation.
• Strong understanding of litigation procedures, court rules, and filing protocols (state and federal).
• Proficiency with legal case management, document management, and billing systems (e.g., Clio, Indeed or similar).
• Exceptional writing, proofreading, and communication skills.
• High attention to detail, follow-through, and the ability to juggle multiple deadlines in a fast-paced environment.
• Professional judgment, confidentiality, and initiative are essential.

Please submit your resume, cover letter, and your salary expectations for consideration.