Job Details

Administrative Assistant

As an Administrative Assistant, you will be responsible for performing a variety of administrative tasks. Your role involves composing and preparing correspondence, managing phone calls and voicemails, and responding to emails while conveying crucial information promptly and clearly. You will manage the calendars and appointments for senior executives, ensuring they are informed of their commitments and responsibilities. Additionally, you will assist in preparing meeting materials, taking minutes, and managing agendas.

Responsibilities

• Compose and prepare correspondence.
• Field and prioritize phone calls and voicemails.
• Assist with and respond to emails promptly and clearly.
• Manage calendars and appointments for senior executives.
• Prepare meeting materials and manage meeting agendas.
• Take meeting minutes and track meeting progress.
• File and retrieve documents, records, and reports.
• Prepare, gather, and format information for internal and external distribution.
• Write memos, compile data for reports, and edit documents.

Essential Skills

• Proficiency in Microsoft Office, including Outlook.
• Experience with calendaring and executive support.
• Strong attention to detail.
• Ability to follow verbal and written instructions accurately.
• Effective and professional communication skills.
• Ability to work independently and with minimal supervision.
• Organizational skills for maintaining accurate files and records.
• Knowledge of using office equipment such as copier, fax, and postage meter.

Additional Skills & Qualifications

• Knowledge of Canva or other design software is preferred.
• Proficiency in Excel and PowerPoint.
• Experience in preparing presentations.

Work Environment

This is an in-office position with working hours from Monday to Friday, 8 AM to 5 PM. The role is hourly and offers the potential for contract to hire.

Job Type & Location

This is a Contract to Hire position based out of Santa Barbara, CA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Santa Barbara, CA.

Application Deadline

This position is anticipated to close on Feb 13, 2026.