Job Details

Senior Office Administrator

#26-11

Santa Barbara, California, United States

Company: Santa Barbara Infrared

Employment Status: Full-Time

Career Level: Experienced Non-Manager

Job Description

Santa Barbara Infrared, Inc. (SBIR) is a very successful, fast‑paced subsidiary of HEICO Corporation (NYSE: HEI, HEI.A). For more than 60 years HEICO has thrived by serving segments of the aerospace, defense, and electronics industries, providing innovative and cost‑saving products and services. Forbes Magazine has ranked HEICO as one of the 200 “Best Small Companies” and 200 “Hot Shot Stocks”. SBIR designs and manufactures the most technologically advanced infrared (IR) and electro‑optical (E‑O) test instrumentation. Our line of innovative products supports testing of military and commercial sensor systems worldwide in laboratory, production, depot and field test applications. SBIR's high‑energy, dynamic culture focuses our team members on providing quality products and services to customers. We provide highly integrated, well‑engineered, cost‑effective hardware and software solutions to the E‑O community. SBIR has become the preferred supplier to major domestic and international manufacturers of commercial and military E‑O sensors and systems.

$26.92/hr – $40.87/yr – DOE

Full‑Time, M‑F

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Backup for all front‑office administration duties, primarily answering the multi‑line phones to provide excellent customer service, general office administration, mail distribution, reception, data entry, word processing, spreadsheet maintenance, scanning, filing, ordering office supplies, etc.
• Provide general administrative support to the organization including executive management.
• Assist the facility manager in overseeing operations of the facilities, including management of the building and office equipment, and interface with cleaning service, equipment vendors and landlord.
• Lead the coordination and planning of all employee events (birthdays, anniversaries, company picnic, holiday parties, all‑hands meetings and other events).
• Coordinate customer visits, arranging for meals and refreshments.
• Provide administrative support for the HR Manager (preparing onboarding and termination materials/packets, updating annual calendars, organizational charts, and maintaining the SBIR intranet).
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Current driver's license required with a clean driving record.

EDUCATION and/or EXPERIENCE

High school diploma or GED; five to ten years' experience and/or training; or an equivalent combination of education and experience. Solid administrative experience in an office setting, training or proficiency in MS Office tools required. Experience in finance and sales support is a plus.

ADDITIONAL QUALIFICATIONS

Due to U.S. Export Control Regulations compliance, eligible candidates must be a U.S. citizen, permanent resident or a person granted asylum; proper documentation required. Pre‑employment verifications: must pass background, reference and ITAR/EAR checks in addition to a pre‑employment drug screen. This position offers many benefits: medical, dental, vision, 401(k), PTO, HSA, FSA, alternate work week schedule, LTD, life insurance and much more.

EOE Statement

EOE. Male/Female/Veteran/Disabled.