Job Details

Criminal Records Manager

The Sheriff's Office is accepting applications to fill one (1) full-time Criminal Records Manager vacancy in Santa Barbara, CA. This position is categorized as a Business and Administrative Services Manager II classification within the County's leadership series. This position is "At-Will" and exempt from Civil Service protections.

Manager II is the second manager level in the management series. Positions at this level manage a mid-size program within a department or division, or multiple small programs. Incumbents establish annual goals and priorities, influence the direction of services, programs, processes, standards, or operational plans, based upon organizational strategies. Positions have a direct impact on a work unit or program and may influence broader departmental operations.

Reports to an executive or higher-level manager. Provides direct supervision to two or more staff within a program or unit. Exercises direct and indirect supervision over professional, technical, and administrative staff.

The Ideal Candidate possesses:

• Familiarity with California statutes such as the Penal Code, Evidence Code, Vehicle Code, Civil Code, and Public Records Act.
• Understanding of law enforcement and legal terminology.
• Knowledge of law enforcement databases (e.g., CLETS).
• Ability to work independently and manage complex workflows.
• Strong interpersonal and customer service skills.

Examples of Duties

1. Oversees law enforcement programs including criminal records and property/evidence management; ensures compliance with legal mandates and coordinates with local, state, and federal agencies.
2. Develops annual goals and priorities; evaluates and recommends new technologies to improve operations, and collaborates with focus group, information technology and command staff for feasibility of implementing and updating programs, processes, and standards.
3. Manages criminal records programs and projects by setting project goals, coordinate resources, establish timelines, and ensure compliance with budgetary constraints and all applicable state, federal, and Public Records Act requirements for accessing and handling criminal histories.
4. Provides criminal records subject matter expertise to report findings and develop recommendations to command and executive staff.
5. Reviews contracts to ensure departmental needs are met, coordinates with County Counsel and Finance, and provides recommendations to management, including presenting materials to staff.
6. Develops, implements, and evaluates services provided by staff; recommends operational changes based on legal requirements and ability of other entities to perform those tasks.
7. Develops and manages budgets, resources, and contracts; identifies departmental needs, coordinates with County Counsel and other departments for cost-sharing opportunities and recommends procurement strategies to command staff.
8. Maintains open communication with staff to address issues collaboratively and keeps command informed of challenges and resolutions.
9. Oversees reports, policies, and plans; analyzes data for recommendations; assigns tasks for staff development and collaborates across units on policy and procedure development.
10. Supervises and mentors staff, conducts performance evaluations, supports development, and manages progressive discipline.
11. Coordinates with internal staff, other departments, and external agencies; serves as subject matter expert for the Criminal Records Bureau and represents the department through presentations, committees, and Board of Supervisors meetings.
12. Performs other related duties as required.

Employment Standards

Education and Experience The knowledge, skills, and abilities listed below may be acquired through various types of training, education, and experience. A typical way to acquire the required knowledge and abilities would be:

• Equivalent to a bachelor's degree from an accredited college or university in Criminal Justice, Business Administration, Public Administration, or a related field; and
• Five (5) years of progressively responsible experience in legal processing or law enforcement clerical support, including at least two (2) years in a supervisory or managerial capacity.

Licenses and Certificates Some positions may require possession of a valid driver's license and the ability to meet insurability requirements, or the ability to provide suitable transportation.

Specific positions may also require licensure and/or certification necessary to carry out the functions and duties for a particular assignment. These licenses and/or certifications will be identified at the time of recruitment.

Knowledge of:

• Principles and practices of public or business administration and program management, including strategic planning, implementation, and evaluation.
• Management principles, practices, and techniques.
• Principles of fiscal management, budgeting, and resource allocation.
• Personnel management, including supervision, training, and evaluation.
• Principles of program planning, development, and administration.
• Group facilitation, conflict resolution, and consensus-building techniques.
• Principles of contract administration and oversight.
• Effective communication and presentation methods.
• Applicable laws, codes, regulations, and standards.
• Business systems, tools, and applications relevant to assigned functions.

Ability to:

• Plan, manage, and evaluate assigned programs, services, and activities.
• Perform complex analyses, identify issues, and develop recommendations.
• Manage operations to meet organizational goals and objectives.
• Develop and implement policies and procedures.
• Supervise, coach, and evaluate staff; coordinate deadlines and priorities.
• Analyze and evaluate operational programs and procedures.
• Manage budgets, contracts, and resource allocations.
• Interpret, monitor, and report financial and performance information.
• Identify and apply best practices and innovative solutions.
• Resolve complex problems within assigned areas.
• Prepare clear and comprehensive reports, documents, and presentations.
• Communicate effectively with diverse stakeholders.
• Establish and maintain effective working relationships across all organizational levels and with the public.

Supplemental Information

May be required to work evenings, weekends, and holidays. May be required to complete a background check to the satisfaction of the organization. Incumbent will be required to travel throughout the County to Sheriff's Office locations.

APPLICATION & SELECTION PROCESS:

1. Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.
2. Personal History Questionnaire (PHQ): Qualified candidates will be emailed a notice to complete and submit a Personal History Questionnaire (PHQ). Failure to submit a PHQ by the deadline will result in disqualification from the selection process. Candidates who successfully pass the PHQ, will advance to the next step.
3. Candidates who are successful in the selection process will have their names placed on the employment list.

Recruiters will communicate with applicants by email during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.

REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such a Medical Provider or a learning institution.

Appointee must successfully pass the following:

1. Polygraph Examination will measure the accuracy of information disclosed during the background investigation process.
2. Background Investigation includes an interview and in-depth background investigation of police records, personal, military, and employment histories; inquiry of persons who know you and evaluate whether you respect the law and rights of others; are dependable and responsible; have demonstrated mature judgment in areas such as the use of drugs and intoxicants; are honest; and is a safe driver.
3. LiveScan: A Live Scan is electronic fingerprint scanning that is certified by the State Department of Justice. Further instructions about when and how to complete the Live Scan will be included in the offer letter.

BACKGROUND INVESTIGATION: The Sheriff's Office conducts a polygraph examination and in-depth background investigation. If you feel your past may hinder your future from working for the Sheriff's Office or you are not sure how to answer the Personal History Questionnaire, please contact Sheriff's Office Human Resources Bureau at (805) ###-#### for questions or assistance.

Disqualifiers:

• An admission of having committed any act amounting to a felony within five years in California, or in another state which would be classified as a felony in California
• An adult felony conviction in California, or with a conviction for an offense in another state which would be classified as a felony in California
• Currently on Probation or Parole
• Adult felony and/or misdemeanor conviction(