Job Details

Salary: $62,098.66 - $75,480.86 Annually
Location : Santa Barbara, CA
Job Type: Full-time Classified
Job Number: 2025-###-####-SR-EU
Department: Sustainability and Resilience
Opening Date: 11/13/2024
Closing Date: 12/3/2025 5:30 PM Pacific

DESCRIPTION
Perform a variety of complex administrative and program support tasks, according to departmental assignment, with only occasional instruction or assistance. Examples of duties include: customer service ; prepare correspondence, forms, memos, resolutions, invoices, receipts, licenses, statistical statements and reports, minutes of meetings, and legal documents from written or recorded sources; proofread; explain or interpret information on departmental and City policies and procedures; scheduling; research and maintain records and files; answer telephones, and assist the public and employees in a courteous manner; compile agendas; make minor purchases for the Department; attend and record commission and/or committee meetings and compile/prepare meeting minutes for review; maintain office operations; may exercise lead responsibility over other support staff or interns; perform other work as required. Flexible work schedules may be available(SL1.1)(DM1.2).

The eligibility list established by this recruitment may be utilized by various departments as vacancies occur. There is a current opportunity within the Sustainability & Resilience Department.

EMPLOYMENT STANDARDS
Knowledge of: English usage, grammar, punctuation, and spelling; business letter format and report preparation; basic mathematics and accounting principles/practices; telephone and email etiquette; operations, services, and activities of work area; creation and/or maintenance of filing systems; computer programs including Windows, Microsoft Office, and document management systems.

Skill in: Operating personal computer and general office equipment. Experience with Excel and enterprise software (e.g. Accela permit software, Munis financial software, and Hyland OnBase document management software) is highly desirable.

Ability to: Work independently on complex administrative duties with only occasional instruction or assistance; review and check documents for accuracy and completeness; understand and follow oral and written instructions; communicate clearly and concisely, both orally and in writing; select, interpret, explain, and apply policies and procedures to the public and employees in a courteous manner; apply established priorities and procedures to collect and calculate fees, penalties, invoices, permits, and licenses; process applications and bills; operate a computer terminal or specialized equipment as assigned; assign, train, and review work of employees; coordinate and monitor work flow; meet schedules and timelines; formal minute taking procedures for meetings may be necessary.

Experience: Minimum two years of increasingly responsible general clerical experience including some accounting or bookkeeping experience. A bachelor's degree from an accredited college or university may be substituted for experience.

License Requirements: Applicant may be required to possess a valid California driver's license at time of appointment.

Physical Conditions: Essential functions may require maintaining physical condition necessary for lifting boxes of files, stooping, standing, walking or sitting for prolonged periods of time, depending on assignment.
SELECTION PROCESS
It is important that your application show all the relevant education and experience you possess that qualifies you for this position. Applications may be rejected if incomplete.
The selection process may consist of a written exam and a computer skills exam. The written examination may include questions on reading comprehension, spelling, punctuation, grammar, vocabulary, and math.
ADDITIONAL INFORMATION
There is currently one (1) vacancy within the Sustainability & Resilience Department.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email and spam regularly throughout the recruitment process. You may also log into your governmentjobs.com account to view these emails.
CITY APPLICATION AND RESPONSES TO SUPPLEMENTAL QUESTIONNAIRE MUST BE SUBMITTED TO HUMAN RESOURCES BY 5:30 P.M. ON WENDNESDAY, DECEMBER 3, 2025.
Equal Employment Opportunity (EEO)

The City of Santa Barbara is committed to creating a diverse environment and is proud to be an EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, or other factors. We believe in fostering an inclusive work environment where employees feel valued, respected and empowered.

Disaster Services Assignments

As public employees, we play an enhanced role in the event of a disaster or other emergency in our community. You will be registered as a disaster services worker, and you will be issued a disaster services identification card. In the event of a disaster or other emergency, make sure that your family is safe and secure first, then report to your assigned emergency location. Hourly employees generally do not receive disaster services assignments.
THESALARY RANGE consists of five steps, each representing an increase of approximately five percent. STEP INCREASES, through the top salary step, are tied to job performance with annual performance reviews. Employees receive annual performance reviews.
THE FOLLOWING BENEFITS may vary and are subject to collective bargaining:

Note: Part-time employees receive pro-rated benefits, e.g., 50%, 60%, etc.

• The City is a member of the Coastal Housing Partnership, which offers home loan assistance and rental reductions.
• A standard 9/80 schedule is observed, with most offices closed every other Friday.
• Flexwork/Telecommuting is available.
• Bilingual pay may be available at a rate of $64 / pay period.
• Vacation is accrued at 96 hours / year, increasing with City service.
• Personal leave (32 hours) is provided each July 1st at the start of the fiscal year (pro-rated the first year).
• Sick leave is accrued at the rate of 96 hours / year.
• Holidays: 12 holidays are observed / year. Paid holiday time is awarded at the employee's applicable schedule, i.e., 9/80, 4/10, etc.
• Retirement: The City does not participate in Social Security.
  
  • PERS Miscellaneous Formula: "Classic" members: 2.7% @ 55; City contributes 12.03% and employee contributes 8% of salary. "New" members: 2% @ 62; City contributes employee 12.03% and employee contributes 7.75% of salary.
• Insurance including medical, dental and vision benefits are available under a group plan. Click here for the benefits rate sheet: General Unit Rate Sheet.
• Cafeteria 125 Plan: Employees who opt-out of the group insurance coverage or who select employee only coverage may be eligible for a cash pay-out of up to $362.38 / month.
• Life and AD&D Insurance: City-paid term life insurance and accidental death and dismemberment ($50,000 each) are provided.
• Employee Assistance Program: A City-paid EAP is available for employees and members of their household.
• Long-term Disability Insurance is provided.
• State Disability Insurance (SDI) and Paid Family Leave (PFL) is provided. Employee pays 1.1% of salary. For 2025, the anticipated SDI/PFL rate is 1.2% of salary.
• Deferred Compensation Savings Plans (457) are available to employees through a deferred compensation program.
• Uniforms will be provided by the City to those employees required to wear a uniform.
• Employee must pay an amount equal to 1.45% of salary toward Medicare. An equal amount is paid by the City.

Revised 12/1/2024
01

Describe a project or assignment that you were responsible for managing through completion. How did you ensure that the project was completed both correctly and on time despite other competing priorities?
02

Describe your office and computer experience, specifically with Microsoft Office, Windows, Word, Excel, and/or the equivalent.
03

Describe your experience with customer service and providing direct assistance to the public.
04

Describe an instance when you managed multiple priorities or tight deadlines. How did you stay on top of everything?
05

Describe a situation where you noticed an issue before it became a bigger problem. What did you do?
06

Some assignments may require bilingual skills in Spanish. Are you fluent in Spanish?

• Yes
• No

Required Question