Job Details

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $100,000.00/yr

Position: Executive Assistant

Employment Type: Full-Time

Salary range: $90,000 – $100,000

Key Responsibilities

• Manage complex and frequently changing executive calendars, coordinating meetings, calls, events, and deadlines across internal and external stakeholders.
• Oversee meeting logistics, including preparing materials, managing RSVPs, coordinating technology setup (video conferencing, collaboration platforms), and greeting participants.
• Draft, edit, and proofread business and legal correspondence in alignment with firm standards and templates.
• Coordinate with administrative staff to ensure timely preparation and filing of legal documents and other deliverables.
• Arrange domestic and international travel, including itinerary management and briefing documentation.
• Serve as a liaison with clients and internal teams, providing professional telephone and email support.
• Prepare the executive for meetings by compiling briefing materials and tracking action items.
• Act as a trusted delegate, handling requests and communications on behalf of the executive with discretion.
• Maintain and update contact databases, fostering positive relationships with clients and colleagues.
• Provide general administrative and operational support as needed.

Qualifications

• Minimum of 7 years of Executive Assistant experience, preferably within a law firm or professional services environment supporting senior-level leaders.
• Proven success managing high-volume, fast-paced workflows with competing priorities.
• Experience handling confidential information with discretion and sound judgment.
• Strong written and verbal communication skills with the ability to engage professionally across multiple communication channels.
• Demonstrated problem-solving abilities and comfort operating independently under pressure.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint); familiarity with document management system is a plus.
• Highly detail-oriented, organized, and adaptable in a vigorous professional environment.