Job Details
Payroll and HR Specialist
2025-11-08 FSA Cares Santa Barbara,CA
Description:
The HR & Payroll Specialist supports the Human Resources Operations team in delivering seamless and efficient HR services across payroll, benefits, terminations, compliance, and employee relations. In partnership with the Senior HR Manager, this role ensures accurate payroll processing, benefits administration-including open enrollment-and compliant offboarding procedures.
This position serves as a key resource for interpreting HR policies, enhancing operational effectiveness, and fostering a positive employee experience. With both strategic and administrative responsibilities, the HR & Payroll Specialist manages sensitive personnel matters and contributes to initiatives in onboarding, retention, training, workers' compensation, and leave management. Reporting to the Senior HR Manager, this role is essential in maintaining compliance, driving process improvements, and supporting a culture of transparency and engagement. This position is offered to work in any one of our countywide offices.
FSA strives to be a trauma-informed and resilience-oriented organization. Because working with those impacted by trauma can affect staff in various ways, FSA actively identifies and employs methods to support staff to embody a healthy and sustainable balance of care for both them and others.
Sample Job Duties and Responsibilities
Sample Job Responsibilities and Duties:
Employment Qualifications and Standards:
Position Requirements
Full-Time/Part-Time
Full-Time
Shift
-not applicable-
Position
HR and Payroll Specialist
Exempt/Non-Exempt
Non-Exempt
Req Number
HUM-25-00003
Location
Santa Barbara County
About the Organization
Family Service Agency (FSA) has long been regarded as one of Santa Barbara County's most reliable and effective nonprofit human service organizations. Our mission is to strengthen and advocate for families and individuals of all ages and diversities, helping to create and preserve a healthy community. We are committed to providing services where they are needed most: in the community. Eighty percent of our services are delivered on school campuses, at community centers and in clients' homes. Our programs, which serve more than 25,000 people annually, combine clinical expertise, bilingual and bicultural staff, and close collaboration with other agencies. At FSA, all services are provided free or on a sliding fee/donation scale and no one is denied assistance because of an inability to pay.
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.
Category
Human Resources
Description
Why join our countywide agency?
- Because each day we are making a difference in our community, and because we have a positive, employee- and client-centered work culture.
- We pay competitive rates and offer a strong benefits package that includes generous vacation, sick leave, and holiday pay, employer-paid medical insurance, a free subscription to the meditation/sleep app Calm, and much more!
- We offer continuous employee education and development and paid clinical supervision.
- We work with our staff to offer flexibility whenever possible.
The HR & Payroll Specialist supports the Human Resources Operations team in delivering seamless and efficient HR services across payroll, benefits, terminations, compliance, and employee relations. In partnership with the Senior HR Manager, this role ensures accurate payroll processing, benefits administration-including open enrollment-and compliant offboarding procedures.
This position serves as a key resource for interpreting HR policies, enhancing operational effectiveness, and fostering a positive employee experience. With both strategic and administrative responsibilities, the HR & Payroll Specialist manages sensitive personnel matters and contributes to initiatives in onboarding, retention, training, workers' compensation, and leave management. Reporting to the Senior HR Manager, this role is essential in maintaining compliance, driving process improvements, and supporting a culture of transparency and engagement. This position is offered to work in any one of our countywide offices.
FSA strives to be a trauma-informed and resilience-oriented organization. Because working with those impacted by trauma can affect staff in various ways, FSA actively identifies and employs methods to support staff to embody a healthy and sustainable balance of care for both them and others.
Sample Job Duties and Responsibilities
Sample Job Responsibilities and Duties:
- Lead Payroll Processing
Manage semi-monthly payroll, including timesheet review, discrepancy resolution, and coordination with staff and supervisors. Ensure compliance with IRS, ACA, and state regulations. - Administer Employee Benefits
Oversee health and retirement benefits, including Open Enrollment, invoice reconciliation, and benefit remittances. Maintain benefits portal and support employee inquiries. - Maintain HRIS and Personnel Records
Update HRIS and timekeeping systems with employee changes. Ensure accurate and compliant recordkeeping, including Form I-9 and orientation documents. - Manage Onboarding and Offboarding
Facilitate termination processes, including exit interviews, and final paychecks. Coordinate logistics with Operations. - Coordinate HR Projects and Audits
Assist with annual audits (403(b), workers' comp), handbook updates, and agency-wide pay adjustments. - Collaborate Across Departments
Work with finance and operations teams to support HR-related operational needs. Travel to county-wide office locations as required. - Promote Employee Engagement
Participate in morale-building initiatives through the CARES Committee. Organize internal trainings and workshops. - Ensure Policy Compliance
Maintain updated HR policies and manuals. Support staff understanding of employment laws and agency procedures. - Professional Development
Stay current with payroll best practices by attending relevant trainings and workshops. - Other Duties as Assigned
Provide additional HR support as needed to meet departmental and agency goals.
Employment Qualifications and Standards:
- Must have working knowledge of trauma-informed care.
- Bachelor's degree in accounting, Human Resources, or related field, or equivalent experience.
- 3-5 years of payroll experience, preferably within a California-based organization; Excellent working knowledge of California labor laws and payroll regulations required.
- 1-3 years of direct HR experience, including exposure to benefits, terminations, and compliance.
- Proficiency in HRIS and payroll systems (e.g., Paylocity, NOVAtime, Paycom, UKG) and Microsoft applications.
- Excellent written and verbal communication, including editing and proofreading.
- Professional certifications such as CPP, FPC, or PHR are highly desirable.
- Exceptional attention to detail, organizational skills, and ability to manage confidential information with discretion.
- Demonstrated ability to work collaboratively in a team environment with professionalism and sound judgment.
- Experience working with quantitative data is preferred.
- Bilingual in English and Spanish highly desirable.
- Requires valid California driver's license, insurance, and reliable transportation for occasional county-wide travel.
- This position is full-time, non-exempt and offers a comprehensive benefits package, including 90-100% employer-paid medical (HMO/PPO), dental, vision, HSA/FSA, and generous PTO/vacation. Additionally, you'll receive generous holiday pay and a 403(b) retirement plan.
- The hourly compensation for this position ranges from $25-$30 / hour dependent on education and experience.
Position Requirements
Full-Time/Part-Time
Full-Time
Shift
-not applicable-
Position
HR and Payroll Specialist
Exempt/Non-Exempt
Non-Exempt
Req Number
HUM-25-00003
Location
Santa Barbara County
About the Organization
Family Service Agency (FSA) has long been regarded as one of Santa Barbara County's most reliable and effective nonprofit human service organizations. Our mission is to strengthen and advocate for families and individuals of all ages and diversities, helping to create and preserve a healthy community. We are committed to providing services where they are needed most: in the community. Eighty percent of our services are delivered on school campuses, at community centers and in clients' homes. Our programs, which serve more than 25,000 people annually, combine clinical expertise, bilingual and bicultural staff, and close collaboration with other agencies. At FSA, all services are provided free or on a sliding fee/donation scale and no one is denied assistance because of an inability to pay.
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.