Job Details

JOB SUMMARY:

• The Tax Operations Coordinator oversees the production, delivery, and compliance of annual client tax reporting to the IRS.
• This role ensures the organization meets IRS reporting requirements while mitigating risks.
• The ideal candidate possesses deep expertise in broker-dealer transactions, IRS tax rules, and 1099/5498 document creation.
• Strong communication skills, effective time management, and cross-department collaboration are essential.
• Project management experience or familiarity with managing complex projects is preferred.
• Adaptability, resilience, and problem-solving skills are critical for success in this role.

• Delegation skills to ensure company objectives and standards are met.
• Clear, professional communication that conveys expectations and reasoning for timely execution.
• Ability to identify, prioritize, and execute necessary actions within deadlines.
• Strong judgment on complex issues with documented reasoning.
• Deep knowledge of IRS tax reporting regulations for 1099 and 5498 reporting.

• Adherence to regulations, policies, and best practices that maintain organizational compliance.
• Concise, direct communication of essential information.
• Empathetic messaging that ensures clarity and comprehension.
• Ability to produce well-organized documentation meeting government and industry standards.

• Objective approach to conflict resolution in an unemotional and constructive manner.
• Resilience under pressure, maintaining optimism and focus on goals.
• Flexible work style that adapts to competing demands and shifting priorities.
• Proficiency in multiple PC applications.
• Familiarity with statistical tools and measures.

• Experience: Four or more years in 1099/5498 tax reporting within broker-dealer or financial institutions.
• Education: Bachelor's degree preferred.
• Availability: Must be available for overtime.
• Certifications: Series 6 and 26 preferred.

• Review transactions for IRS compliance with Form series 1099 and 5498.
• Escalate reporting issues for correction in a timely manner.
• Provide training to departments based on correction analysis.
• Update quarterly and annual online postings and client mailings.
• Identify, propose, and implement policy/process improvements to enhance efficiency and mitigate risk.

• Analyze data trends and report insights to senior team members.
• Maintain compliance records and documentation aligning with IRS and company policies.
• Generate reports for management review.
• Collaborate with vendors to produce 1099 and 5498 tax forms.

• Address internal and external tax inquiries promptly and professionally.
• Escalate complex client concerns to senior team members when necessary.

• Ensure adherence to IRS regulations and company policies regarding 1099 and 5498 reporting.
• Maintain and update Standard Operating Procedures (SOPs).
• Assist with audit responses and regulatory reviews.

• Recommend and implement process improvements for efficiency.
• Organize team discussions to optimize best practices.
• Identify and report departmental financial and operational risks.

• Identify team development opportunities in collaboration with senior members.
• Work closely with internal and external colleagues to achieve goals.
• Assist in training and onboarding tax team members.

• Initiate and manage tax-related projects and initiatives.
• Develop a tax communication library and online tax guide.
• Manage transactional reviews in the SIMPLE Tax system.
• Implement updates based on regulatory changes in 1099/5498 reporting.
• Oversee form corrections, research requests, and trend analysis.
• Conduct training sessions and maintain SOP updates.
• Generate management reports and facilitate tax improvement projects.
• Handle IRS/State Tax Board inquiries and compliance matters.