Job Details

Front Desk Coordinator

We are looking for an attentive and organized Front Desk Coordinator to join our team in Santa Barbara, California. This is a long-term contract position offering the chance to hone your front desk skills while providing excellent customer service. The role involves managing front desk operations in a detail-oriented environment and ensuring seamless communication with clients and team members.

Responsibilities:

• Greet visitors and clients with a welcoming and detail-oriented demeanor.
• Operate and manage multi-line phone systems, ensuring efficient handling of inbound calls.
• Provide concierge-level services to address client needs and inquiries.
• Maintain accurate records and documentation using Microsoft Excel.
• Coordinate appointments and schedules to support team operations.
• Ensure the front desk area remains organized and presentable at all times.
• Assist with administrative tasks and provide general office support.
• Respond promptly to inquiries and direct them to the appropriate team members.
• Collaborate with other departments to ensure smooth workflow and communication.

Requirements:

• Previous experience in receptionist or front desk roles.
• Proficiency in managing multi-line phone systems and switchboards.
• Strong knowledge of Microsoft Excel for record-keeping and data entry.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• A customer-centric mindset with attention to detail.
• Reliable and punctual with a detail-oriented approach.
• Capacity to work independently and as part of a team.