Job Details

ABOUT MARINHEALTH
Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare's most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

What We Offer
MarinHealth offers a comprehensive suite of employee benefits that support your health, wellness, and financial security. Our robust Wellness@Work program includes onsite health & fitness classes, discounts, and promotes a healthier lifestyle for employees. We also provide a 403(b) contribution plan and company-funded retirement plan, life insurance, vacation, holiday, and sick leave. These benefits, along with our highly competitive compensation package, make MarinHealth one of the best places to work in the Bay Area. Join us and find your next career at MarinHealth.

External hires are subject to a background check and pre-employment medical screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal, state, and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.

JOB SUMMARY

The Department Assistant is a key member of dynamic healthcare professional team who performs basic and/or routine clerical and secretarial duties that are generally task-oriented in nature and are performed under general supervision and/or guidance. The Department Assistant utilizes critical thinking to navigate through daily work.

JOB SPECIFICATIONS:

A. EDUCATION

High school diploma, GED or equivalent preferred. Completion of business school or related training, including computer courses preferred.

B. EXPERIENCE

Minimum of one year clerical or secretarial experience, preferably in a health care setting, which includes experience with computer software including Windows and EPIC.

KNOWLEDGE

Knowledge Career Concepts: Knowledge of modern office methods and procedures.

C. PREREQUISITE SKILLS

Professional Abilities: Accurate typing at 45 wpm

Project Management Abilities: Ability to organize and prioritize work and deal with frequent interruptions.

Interpersonal Skills: Demonstrated interpersonal skills to deal effectively and courteously with a diverse group of internal and external callers and visitors.

Interpersonal Skills: Ability to work collaboratively with team members, hospital staff, physicians, and outside agencies.

Communication Skills: Demonstrated verbal communication skills.

Technology Skills: Skilled in Microsoft Office applications including, but not limited to Word, PowerPoint, and Excel.

Technology Skills: Basic familiarity and ability in database management and familiarity with spreadsheets is required.

Technology Skills: Ability to operate standard business machines, such as personal computer, calculator, fax machine, typewriter and copier.

V. LICENSE/REGISTRATION/CERTIFICATION:

Current Basic Life Support (Heart Saver) required within 90 days of hire

Management of Assaultive Behavior training required within 90 days of hire

VIII. DUTIES AND RESPONSIBILITITES:

A. ESSENTIAL (not modifiable)

The following are the job functions performed by employees in this classification. Not all duties listed are necessarily performed by each individual in the classification, and employees may perform other related duties at an equivalent level.

1. Phone Calls:

Answers telephone calls and provides standard information; provides limited screening of calls, routes calls and notifies appropriate staff or takes messages.

2. Reception:

Acts as departmental receptionist; answers routine questions, provides information and responds to inquiries concerning departmental activities and operations by relating or referring to established policies and procedures; schedules appointments, refers visitors to sources of information.

3. Documents:

Prepares letters, memos, reports, tables, forms, etc. from rough draft, tape or specific verbal instructions.

4. Automated Systems:

Accesses information from an automated system database; makes appointments and enters data into an automated system; may utilize other system applications such as spreadsheets and basic graphics applications.

5. Confidentiality:

Maintains confidentiality of employee and/or patient information and records.

6. Scheduling:

Schedules meetings and appointments; may attend meetings to take, transcribe and distribute minutes.

7. Office Equipment:

Uses standard office equipment such as facsimile and duplicating machines; troubleshoots minor operating problems and maintains equipment in good working order.

8. Office Duties:

Performs related office duties such as: sorting correspondence; ordering and stocking supplies; verifying arithmetic data appearing on forms, or performing simple arithmetic calculations; posting information to logs; processing invoices; preparing time cards; and sorting and filing documents.

B. SECONDARY (modifiable)

All other duties as assigned.

At MarinHealth, our top priority is the well-being of our employees, patients, and community. As such, we require all employees to receive necessary immunizations, including the measles, mumps, varicella, and seasonal flu vaccinations as a condition of employment and annually thereafter. Additionally, the continued recommendation to obtain a COVID booster vaccination status. We understand that some individuals may require medical or religious exemptions from these requirements, but we remain committed to prioritizing the health and safety of all. Thank you for helping us in our efforts to maintain a healthy and safe environment for all.

The compensation for this role listed on this posting is in compliance with applicable law. The selected candidate's compensation will be determined based on the individual's skills, experience, internal/market equity factors, and qualifications. This posted minimum and maximum range represents the minimum and maximum of what we reasonably expect to compensate for the position. Furthermore, all compensation decisions are ultimately determined in accordance with our compensation philosophy. Compensation for positions covered by collective bargaining agreements are governed by the agreements in the aforementioned document.